LEKMA PROJECT MONITORING AND EVALUATION (MPCU TOUR)

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LEDZOKUKU KROWOR MUNICIPAL ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEETMPIX

DATE: 8TH MARCH, 2013 QUARTER: FIRST

1 Programme Service and Infrastructure provision
2 Sector Education
3 Project Title Construction of 10 – Seater Water Closet toilet at Teshie Krobo 1 & 2 Schools.
4 Project Background The project was awarded to the contractor to construct a 10 – Seater Water Closet toilet at Teshie Krobo 1 & 2 schools to provide a place of convenience for both the students and teachers at the school
5 Picture

Picture showing the toilet cubicle with the toilet seat and tiles yet to be fitted

The monitoring team having a site meeting at the facility

6 Project Location Nungua
7 Contractor Messrs S. K. Afari Enterprise
8 Source of Funding Internally Generated Fund
9 Commencement Date August 15, 2012
10 Expected Completion Date December 10, 2012
11 Is there a delay in project implementation? Yes ( ) No ( ü )
12 If yes, what are the reasons
13 Structural/ Locational Issues Good (ü) Moderate ( ) Bad ( ) Poor ( )
15 Contract Sum GH¢ 54,898.24
16 Expenditure to date GH¢ 32,650.48
17 Project Implementation Status Completed ( ) On-Going ( ü )
18 Remarks (Use percentages where applicable). The project is about 80% completed and work is progressing steadily on it.
19 Has there been a change in design of the structure? Yes ( ) No ( ü )
20 If Yes, please describe

21

Has there been a change in contract sum due to the change in design? Yes( ) No ( ü )
22 If yes please state new contract sum
23

Project Deliverables & Indicators

Expected Output of Project: Actual Output of project: 10 – Seater Water Closet toilet constructed at Teshie Krobo 1 & 2 Schools. Indicators: Number of toilets seats provided.
Expected Outcome of Project: Actual Outcome of Project: Reduction in the spread of sanitation related diseases among the students. Indicators:Number of reported cases of sanitation related diseases among the student population.
24 Is the Assembly and community having value for money on the project? Yes
25 Recommendations on how to improve the project or subsequent projects.
  • The painter should be stopped from painting the cubicles as the tilling of the wall has not been done.
  • There should be the provision of hand washing basin in the facility
  • There should be separate toilets for the teachers in the school.
  • The holes in the design blocks were small and as such ventilation to the facility is greatly reduced. Future designs should make provisions for more outlets for ventilation.
  • The septic tank should be elevated

LEDZOKUKU KROWOR MUNICIPAL ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEET

DATE: 8TH MARCH, 2013 QUARTER: FIRST

1 Programme Service and Infrastructure provision
2 Sector Education
3 Project Title Construction of fence wall at Teshie Royal Cemetery.
4 Project Background The project was awarded to the contractor to construct the fence wall at Teshie Royal Cemetery to prevent social miscreants from abusing the cemetery for antisocial vices and also to prevent encroachment and people from dumping their household refuse over there.
5 Picture

The monitoring team inspecting the fence wall

Picture showing the inside of the cemetery with refuse dump

6 Project Location Teshie
7 Contractor Messrs Sofobi Limited
8 Source of Funding Internally Generated Facility
9 Commencement Date November 30, 2012
10 Expected Completion Date January 31, 2013
11 Is there a delay in project implementation? Yes ( ) No ( )
12 If yes, what are the reasons
13 Structural/ Locational Issues Good (ü ) Moderate ( ) Bad ( ) Poor ( )
14 Reasons
15 Contract Sum GH¢ 40,779.97
16 Expenditure to date GH¢
17 Project Implementation Status Completed ( ü ) On-Going ( )
18 Remarks (Use percentages where applicable). The project is 100% completed and it is yet to be handed over to the Assembly.
19 Has there been a change in design of the structure? Yes ( ) No ( ü )
20 If Yes, please describe
21 Has there been a change in contract sum due to the change in design? Yes ( ) No ( ü )
22 If yes please state new contract sum
23

Project Deliverables & Indicators

Expected Output of Project: Actual Output of project: Fence wall constructed for Teshie Royal Cemetery. Indicators:The extent of work done on the construction of the fence wall.
Expected Outcome of Project: Actual Outcome of Project: Improved protection for buried royals at the cemetery Indicators: Number of reported cases of encroachment on the cemetery lands by residents around the facility.
24 Is the Assembly and community having value for money on the project? Yes
25 General remarks on the project
26 Recommendations on how to improve the project or subsequent projects.
  • Landscaping should be done at the second phase
  • Efforts must be made to clear the refuse dump inside the cemetery with the fence wall now completed.
  • Provisions should be made for plastering of both the inner and outer sections of the wall in subsequent budgets.

LEDZOKUKU KROWOR MUNICIPAL ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEET

DATE: 8TH MARCH, 2013 QUARTER: FIRST

1 Programme Service and Infrastructure provision

2SectorEducation3Project TitleContinuation and completion of fence wall at Teshie Northern Cluster of Schools.4Project BackgroundThe project was awarded to the contractor to continue and complete fence wall at Teshie Northern Cluster of schools to provide security for students and teachers and to prevent encroachment on school lands.5Picture

The monitoring team having a site meeting at the facility

A picture showing the side view of the wall

6Project LocationTeshie7ContractorMessrs Sofobi Limited8Source of FundingDistrict Development Facility9Commencement DateJuly 31, 201210Expected Completion DateNovember 30, 201211Is there a delay in project implementation?Yes ( ü ) No ( )12If yes, what are the reasonsThe contractor could not plaster the walls to complete the work as the existing (old) parts of the wall were not catered for in the contract.13Structural/ Locational IssuesGood (ü ) Moderate ( ) Bad ( ) Poor ( )14Reasons 15Contract SumGH¢ 93,676.0016Expenditure to dateGH¢ 45,378.0017Project Implementation StatusCompleted ( ) On-Going ( ü )18Remarks (Use percentages where applicable).The project is completed and it is yet to be handed over to the Assembly.19Has there been a change in design of the structure?Yes ( ) No ( ü )20If Yes, please describe 21Has there been a change in contract sum due to the change in design?

Yes ( ) No ( ü )

22If yes please state new contract sum 23

Project Deliverables & Indicators

Expected Output of Project:Actual Output of project: Fence wall constructed for Teshie Northern Cluster of SchoolsIndicators:

The extent of work done on the construction of the fence wall.

Expected Outcome of Project:Actual Outcome of Project: Improved security for students and teachers.Indicators: Number of reported cases of attacks on students and the prevention of encroachment on school lands24Is the Assembly and community having value for money on the project?Yes25General remarks on the projectv It was observed that the plastering of the existing (old) wall was not part of the contract and as such plastering of only the new wall would mar the beauty of the entire project. Allocations should therefore be made to plaster the old wall to ensure uniformity.

v It was observed that some vulcanisers and other traders were operating very close to the fence wall.

26Recommendations on how to improve the project or subsequent projects.

  • The monitoring team recommended that efforts must be made to stop people from scaling over the walls.
  • The old gate should be re-opened for people to use.
  • Future contracts should make provisions for plastering both the existing and new walls.
  • The monitoring team recommended that rubbish burning close to the walls should be stopped immediately.
  • The monitoring team recommended that vulcanisers and traders operating close to the wall should be moved from there since they were a nuisance to the school.

LEDZOKUKU KROWOR MUNICIPAL

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ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEET

DATE: 8TH MARCH, 2013 QUARTER: FIRST

1 Programme Service and Infrastructure
2 Sector Education
3 Project Title Construction of Kitchen for National School Feeding Programme at Teshie Camp “2” Schools.
4 Project Background The project was awarded to the contractor to construct a Kitchen for National School Feeding Programme at Teshie Camp “2” schools to provide hygienic and nutritious food timely to students.
5 Picture

The monitoring team inspecting the project

Picture showing the inside of the kitchen

6 Project Location Teshie
7 Contractor Messrs Jouzzimens Company Limited
8 Source of Funding Internally Generated Funds
9 Commencement Date August 30, 2012
10 Expected Completion Date December 28, 2012
11 Is there a delay in project implementation? Yes ( ) No ( ü )
12 If yes, what are the reasons
13 Structural/ Locational Issues Good ( ü ) Moderate ( ) Bad ( ) Poor ( )
14 Reasons
15 Contract Sum GH¢ 51,740.80
16 Expenditure to date GH¢
17 Project Implementation Status Completed ( ü ) On-Going ( )
18 Remarks (Use percentages where applicable). The project is about 95% completed and work is steadily progressing on the project site.
19 Has there been a change in design of the structure? Yes ( ) No ( ü )
20 If Yes, please describe
21 Has there been a change in contract sum due to the change in design? Yes ( ) No ( ü )
22 If Yes, please state new contract sum
23

Project Deliverables & Indicators

Expected Output of Project: Actual Output of project: Kitchen for National School Feeding Programme constructed for the Teshie Camp “2” schools. Indicators:Number of kitchen units constructed.
Expected Outcome of Project: Actual Outcome of Project: Reduction in the food related hygiene diseases among the students. Timely serving of food to students. Indicators:Number of reported hygiene related diseases among the students population.
24 Is the Assembly and community having value for money on the project? Yes
25 General remarks on the project The monitoring team observed and made the following remarks on the project:

  • There was no toilet facility for the caterers.
  • There was no provision in the contract for disposal of sewage from the kitchen.
  • There was only one sink provided for the kitchen and it had not stand to support it.
  • There was no provision for tiling of the walls and floors of the kitchen and also the provision of kitchen cabinets.
26 Recommendations on how to improve the project or subsequent projects. The monitoring team made the following recommendations on the project and for the improvements in subsequent projects:

  • Ø There should be the provision of a stand for the sink
  • Ø The windows should be braced to prevent thieves from breaking through.
  • Ø Future designs should make provisions for three sinks.
  • Ø Future designs should make provisions for tiling of the walls and floors and also provision for kitchen cabinets.
  • Ø Management of sewage from the kitchens of the School Feeding Programme was not catered for in the contract. Toilets and urinals should also be provided. Designs should include space for washing big / large utensils and pounding.
  • Ø Management should help in the connection of water to the kitchen
  • Ø There should be the construction of a cage outside of the kitchen for the cylinders.
  • Ø Future designs should make provision for toilet for the caterers and also the provision of place around the facility for pounding and washing of big utensils.

LEDZOKUKU KROWOR MUNICIPAL ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEET

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DATE: 8TH MARCH, 2013 QUARTER: FIRST

1 Programme Service and Infrastructure provision
2 Sector Education
3 Project Title Rehabilitation of Teshie Community Library
4 Project Background The project was awarded to the contractor to rehabilitate the Teshie Community Library to improve access to educational materials.
5 Picture

The monitoring team having a site meeting at the facility

A picture showing the front view of the facility

6 Project Location Teshie.
7 Contractor Messrs Sofobi Limited
8 Source of Funding District Development Facility
9 Commencement Date August 3, 2012
10 Expected Completion Date November 30, 2012
11 Is there a delay in project implementation? Yes ( ) No ( ü )
12 If yes, what are the reasons
13 Structural/ Locational Issues Good ( ü ) Moderate ( ) Bad ( ) Poor ( )
14 Reasons
15 Contract Sum GH¢ 90,950.19
16 Expenditure to date GH¢ 64,585.90
17 Project Implementation Status Completed ( ) On-Going ( ü )
18 Remarks (Use percentages where applicable). The project is about 90% completed and work is progressing steadily on it.
19 Has there been a change in design of the structure? Yes ( ) No ( ü )
20 If Yes, please describe
21 Has there been a change in contract sum due to the change in design? Yes ( ) No ( ü )
22 If yes please state new contract sum
23

Project Deliverables & Indicators

Expected Output of Project: Actual Output of project: Teshie Community Library rehabilitated. Indicators:The extent of work done on the rehabilitation of the library.
Expected Outcome of Project: Actual Outcome of Project: Improvement in academic performance of students within the project area. Indicators:Records of examination performance of students in the project catchment area.
24 Is the Assembly and community having value for money on the project? Yes
25 General remarks on the project
  • The contractor reported incidence of cable theft at the site by residents around and students.
  • The immediately environs of the project area was observed to be weedy and thus could harbour dangerous reptiles.
26 Recommendations on how to improve the project or subsequent projects.
  • The surroundings of the project area should be graded.

LEDZOKUKU KROWOR MUNICIPAL ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEET

DATE: 8TH MARCH, 2013 QUARTER: FIRST

1 Programme Service and Infrastructure Provision

2SectorEducation3Project TitleCompletion of 3 Storey 12 Unit dormitory block for Teshie Presby Secondary School4Project BackgroundThe Project was awarded to the contractor to construct a 3 Storey 12 Unit Dormitory Block for Teshie Presby Secondary School.5Picture

Front view of project

The monitoring team inspecting the facility

6Project LocationTeshie7ContractorM / S Halfast Limited8Source of FundingDistrict Development Facility9Commencement Date30th October 201110Expected Completion Date30th August 201211Is there a delay in project implementation?Yes ( ü ) No ( )12If yes, what are the reasons

  • A toilet facility on the site had to be demolished before commencement of the project

13Structural/ Locational IssuesGood ( ü ) Moderate ( ) Bad ( ) Poor ( )14Reasons 15Contract SumGH¢ 516,908.2116Expenditure to dateGH¢ 255,217.1017Project Implementation StatusCompleted ( ) On-Going ( ü )18Remarks (Use percentages where applicable).The project is about 60% completed and work is progressing steadily on it.19Has there been a change in design of the structure?

Yes ( ü ) No ( )

20If Yes, please describe

  • Construction of a concrete slab on the roof for a water reservoir and this resulted in changes to the roofing plan.

21Has there been a change in contract sum due to the change in design?

Yes ( ) No ( ü )

22If yes please state new contract sum

23

Project Deliverables & Indicators

Expected Output of Project:Actual Output of project:

3 Storey 12 Unit Dormitory Block constructed for Teshie Presby Secondary School.

Indicators:

Number of floors (storeys)

Number of dormitories

Expected Outcome of Project:Actual Outcome of Project: Improved access to safe accommodation for at least 240 students in the boarding house.Indicators:

Number of students having safe accommodation at the school

24Is the Assembly and community having value for money on the project?Yes25General remarks on the project

  • Ø The members of the monitoring team bemoaned the slow pace of the work on the facility as the project is far behind schedule.
  • Ø There was no provision for the movement into the building for the physically challenged at the ground floor and the other floors.
  • Ø The size of the bathrooms was not widened enough.
  • Ø There is no provision for connection of fans
  • Ø There is only one electrical outlet in the dormitory

26Recommendations on how to improve the project or subsequent projects.The following recommendations were made by the monitoring team:

  • The next phase should cater for fence wall for the dormitory block.
  • The manhole should be located close to the toilets to ensure efficient sewage disposal and cutting down of cost

LEDZOKUKU KROWOR MUNICIPAL ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEET

DATE: 8TH MARCH 2013 QUARTER: FIRST

1 Programme Service and Infrastructure provision
2 Sector Sanitation
3 Project Title Construction of 40 – Seater Water Closet toilet at Nungua Lorry Park.
4 Project Background The project was awarded to the contractor to construct a 40 – Seater Water Closet toilet at Nungua to provide a place of convenience for both the passengers and sellers at the lorry park.
5 Picture

Front view of the project

The monitoring team inspecting the facility

6 Project Location Nungua
7 Contractor Messrs Casbak Int. Gh. Ltd.
8 Source of Funding Internally Generated Fund
9 Commencement Date August 16, 2012
10 Expected Completion Date June 5, 2013
11 Is there a delay in project implementation? Yes ( ) No ( )
12 If yes, what are the reasons
13 Structural/ Locational Issues Good (ü) Moderate ( ) Bad ( ) Poor ( )
15 Contract Sum GH¢ 214,533.25
16 Expenditure to date GH¢ 97, 854.48
17 Project Implementation Status Completed ( ) On-Going ( ü )
18 Remarks (Use percentages where applicable). The project is about 85% completed and work is progressing steadily on it.
19 Has there been a change in design of the structure? Yes ( ) No ( ü )
20 If Yes, please describe

21

Has there been a change in contract sum due to the change in design? Yes( ) No ( ü )
22 If yes please state new contract sum
23

Project Deliverables & Indicators

Expected Output of Project: Actual Output of project: A 40 – Seater Water Closet toilet constructed at Nungua Lorry Park. Indicators: Number of toilets seats provided.
Expected Outcome of Project: Actual Outcome of Project: Reduction in the spread of sanitation related diseases among the sellers. Indicators:Number of reported cases of sanitation related diseases among the sellers.
24 Is the Assembly and community having value for money on the project? Yes
25 Recommendations on how to improve the project or subsequent projects.
  • Additional works should cater for pavement around the facility.
  • There should be the construction of a metal gate at the main entrance.
  • Management should help in the acquisition of metres for the connection of electricity and water to the facility

LEDZOKUKU KROWOR MUNICIPAL ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEET

DATE: 8TH MARCH, 2013 QUARTER: FIRST

1 Programme Service and Infrastructure
2 Sector Education
3 Project Title Construction of Kitchen for National School Feeding Programme at Nungua Cluster of Schools (II)
4 Project Background The project was awarded to the contractor to construct a Kitchen for National School Feeding Programme at Nungua Cluster of Schools to provide hygienic and nutritious foods timely to students.
5 Picture

Front view of the project

The monitoring team facility inspecting the facility

 

Side view of the project

6 Project Location Nungua
7 Contractor Messrs Pasima Enterprise
8 Source of Funding Internally Generated Funds
9 Commencement Date August 6, 2012
10 Expected Completion Date December 7, 2012
11 Is there a delay in project implementation? Yes ( ) No ( ü )
12 If yes, what are the reasons
13 Structural/ Locational Issues Good ( ü ) Moderate ( ) Bad ( ) Poor ( )
14 Reasons
15 Contract Sum GH¢ 51,447.65
16 Expenditure to date GH¢ 34,983.40
17 Project Implementation Status Completed ( ) On-Going ( ü )
18 Remarks (Use percentages where applicable). The project is about 95% completed and work is progressing steadily on it.
19 Has there been a change in design of the structure? Yes ( ) No ( ü )
20 If Yes, please describe
21 Has there been a change in contract sum due to the change in design? Yes ( ) No ( ü )
22 If yes please state new contract sum
23

Project Deliverables & Indicators

Expected Output of Project: Actual Output of project: Kitchen for National School Feeding Programme constructed at Nungua Cluster of Schools Indicators:Number of kitchen units constructed.
Expected Outcome of Project: Actual Outcome of Project: Reduction in the food related hygiene diseases among the students. Timely serving of food for students. Indicators:Number of reported hygiene related diseases among the students.
24 Is the Assembly and community having value for money on the project? Yes
25 General remarks on the project The monitoring team observed and made the following remarks on the project:

  • There was no provision for the disposal of sewage from the kitchen.
  • It was released that sand winning activities are going on the school
  • There was no toilet facility for the caterers.
  • The facility is close to the school’s toilet facility and hygienically that is not good.
26 Recommendations on how to improve the project or subsequent projects.
  • There should be the provision of a stand for the sink
  • The windows should be braced to prevent thieves from breaking through.
  • Future designs should make provisions for tiling of the walls and floors and also provision for kitchen cabinets.
  • Future designs should make provisions for three sinks
  • Management of sewage from the kitchens of the School Feeding Programme was not catered for in the contract. Toilets and urinals should also be provided. Designs should include space for washing big / large utensils and pounding.
  • Management should help in the connection of water to the kitchen as the water mains are close by.
  • There should be the construction of a cage for the cylinders.
  • Efforts must be made to stop the sand winning activities going on close to the kitchen.

LEDZOKUKU KROWOR MUNICIPAL ASSEMBLY

PROJECT MONITORING AND EVALUATION DATA SHEET

DATE: 8TH MARCH 2013 QUARTER: FIRST

1 Programme Service and Infrastructure Provision
2 Sector Central Administration
3 Project Title Construction of 3 – Storey 8 Unit Office Block for LEKMA
4 Project Background The project was awarded to the contractor to construct a 3 – Storey 8 Unit Office Block to enhance office space for Assembly staff.
5 Pictures

The monitoring team inspecting the facility

6 Project Location Teshie-Nungua Estates
7 Contractor M/S Danbort Company Limited
8 Source of Funding District Assembly Common Fund
9 Commencement Date September 20, 2012
10 Expected Completion Date June 27, 2013
11 Is there a delay in project implementation? Yes ( ) No ( ü )
12 If yes, what are the reasons
13 Structural/ Locational Issues Good (ü ) Moderate ( ) Bad ( ) Poor ( )
14 Reasons
15 Contract Sum GH¢ 347,307.18
16 Expenditure to date
17 Project Implementation Status Completed ( ) On-Going (ü )
18 Remarks (Use percentages where applicable). The project is about 50% complete and progressing remarkably.
19 Has there been a change in design of the structure? Yes ( ) No ( ü )
20 If Yes, please describe

21

Has there been a change in contract sum due to the change in design? Yes ( ) No ( ü )
22 If yes please state new contract sum
23

Project Deliverables & Indicators

Expected Output of Project: Actual Output of project: 3 – Storey 8 Unit Office Block constructed for LEKMA Indicators:Number of storeys

Number of units (offices) constructed.

Expected Outcome of Project: Actual Outcome of Project: Improvement in space and the working conditions of staff of the assembly. Indicators:Increased productivity of Assembly staff
24 Is the Assembly and community having value for money on the project? Yes
25 General remarks on the project
26 Recommendations on how to improve the project or subsequent projects. The monitoring team made the following recommendation to help improve the project:

  • It was realized that the meeting area of the Assembly Hall is narrow and as such it was recommended that the corridor should be added to expand the facility.
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